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Privacy Policy & Terms of Use

Last updated: June 13, 2025

This Privacy Policy describes how Candidate Consult Co. (the "Firm", "we", "us", or "our") collects, uses, and discloses your personal information when you visit CandidateConsult.com (the "Site"), engage with our recruitment services, or otherwise communicate with us (collectively, the "Services").

 

For purposes of this Privacy Policy, "you" and "your" means you as the user of our Services, whether you are a Candidate seeking employment opportunities, a Client company seeking to fill vacancies, or a visitor to our Site.

 

Please read this Privacy Policy carefully. By using and accessing any of the Services, you agree to the collection, use, and disclosure of your information as described in this Privacy Policy. If you do not agree to this Privacy Policy, please do not use or access any of the Services.

 

Changes to This Privacy Policy

We may update this Privacy Policy from time to time, including to reflect changes to our practices or for other operational, legal, or regulatory reasons. We will post the revised Privacy Policy on the Site, update the "Last updated" date, and take any other steps required by applicable law.

 

What Personal Information We Collect

The types of personal information we obtain about you depend on how you interact with our Site and use our Services. When we use the term "personal information," we are referring to information that identifies, relates to, describes, or can be associated with you.

Information We Collect Directly from You

Information that you directly submit to us through our Services may include:

For Candidates:

  • Contact Details: Name, address, phone number, and email address.

  • Professional Information: Your résumé or curriculum vitae (CV), employment history, education, skills, professional licenses, certifications, and references.

  • Career Interests: Information about your career goals, salary expectations, and desired work location.

  • Communications and User-Generated Content: This also includes any information you provide in communications with us, such as through email, our website's contact forms, or in conversations with our recruiters.

For Client Companies:

  • Business Contact Details: Name, title, work email, phone number, and company address.

  • Job Vacancy Information: Details about open positions, including job descriptions, requirements, and compensation.

 

Information We Collect about Your Usage

We may automatically collect certain information about your interaction with the Services ("Usage Data"). To do this, we may use cookies, pixels, and similar technologies. Usage Data may include information about how you access and use our Site, including device information, browser information, your IP address, and other information regarding your interaction with the Services.

Information We Obtain from Third Parties

 

Finally, we may obtain information about you from third parties, including publicly available sources, professional networking sites, references you provide (with your permission), and data enrichment services. Any information we obtain from third parties will be treated in accordance with this Privacy Policy.

 

How We Use Your Personal Information

  • Recruitment Activities: To evaluate your qualifications against job opportunities, communicate with you about relevant roles, and, with your explicit consent, submit your profile to Client companies. We also use it to facilitate the interview process.

  • Verification of Credentials: To verify your professional licenses, certifications, and employment history to ensure the accuracy and integrity of the information we present to our Clients.

  • Providing Services to Clients: To understand hiring needs, present qualified Candidates, and manage the recruitment process as outlined in our service agreement.

  • Marketing and Communications: To send you relevant industry news or information about our services. You may opt out at any time.

  • Security and Service Improvement: To detect and prevent fraudulent or illegal activity, and to improve the effectiveness of our Services.

 

How We Disclose Personal Information

In certain circumstances, we may disclose your personal information to third parties for legitimate purposes subject to this Privacy Policy.

  • With Client Companies: The primary disclosure of Candidate information is to our Client companies. We will never share your personal information with a Client company without first obtaining your explicit consent for that specific opportunity.

  • With Vendors and Service Providers: We may share information with third parties who perform services on our behalf. These may include providers of our Applicant Tracking System (ATS), background check providers (with your consent), IT management, cloud storage, and partners who assist with candidate sourcing and data administration. Some of these service providers, including virtual assistants, may be located outside of the United States.

  • With Our Affiliates: Or otherwise within our corporate group, in our legitimate interests to run a successful business.

  • For Legal and Compliance Reasons: In connection with a business transaction, to comply with legal obligations, or to protect our rights.

 

HIPAA and Sensitive Information

While Candidate Consult Co. is not a Covered Entity under the Health Insurance Portability and Accountability Act (HIPAA), we recognize the sensitive nature of the healthcare industry. We are committed to handling all information with the highest degree of confidentiality and have implemented safeguards to protect any sensitive data we may encounter.

 

Security and Retention of Your Information

We implement reasonable security measures to protect your information, but no system is impenetrable. We retain your personal information for as long as necessary to provide you with recruitment services and to comply with our legal obligations. If you are a Candidate and are no longer actively seeking employment through us, you may request that we delete your information in accordance with your rights.

 

International Users

Please note that we may transfer, store, and process your personal information outside the country you live in. This includes processing by our staff in the United States and by third-party service providers, such as our virtual assistants, who may be located in other countries. Your information is therefore subject to the laws of the jurisdictions where it is processed. If we transfer personal information of individuals located in Europe, the UK, or other regions with data transfer restrictions, we will rely on legally recognized transfer mechanisms, such as the European Commission's Standard Contractual Clauses or an Adequacy Decision, to ensure your information is afforded a similar level of protection.

 

Your Rights and Choices

Depending on where you live, you may have rights in relation to your personal information, including the Right to Access, Delete, or Correct your data. You also have the right to withdraw consent where we rely on it for processing.

  • Exercising Your Rights: You may exercise any of your rights by contacting us using the details provided in the "Contact" section. We will not discriminate against you for exercising your rights.

  • Marketing Communications: You may opt out of receiving promotional emails from us at any time by using the "unsubscribe" link included in the email footer.

  • Cookie Controls and Interest-Based Advertising: Most browsers allow you to control cookies through their settings. You can set your browser to block cookies or to alert you when cookies are being sent. Please note that if you block cookies, some parts of our Site may not function properly. You can also learn more about managing your preferences for interest-based advertising by visiting the Network Advertising Initiative or the Digital Advertising Alliance.

 

State-Specific Privacy Rights

Residents of certain U.S. states may have additional rights regarding their personal information. For example, under the California Consumer Privacy Act (CCPA/CPRA), California residents have specific rights to know, delete, and opt-out of the sale or sharing of their personal information. To the extent these laws apply to our Services, we will comply with them. If you are a resident of such a state and wish to exercise your rights, please contact us at admin@candidateconsult.com.

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SMS Terms of Service

By opting into SMS from a web form or other medium, you are agreeing to receive SMS messages from Candidate Consult Co.. This includes SMS messages for conversational and informational communications regarding job opportunities and recruitment updates. Message frequency varies. Message and data rates may apply.

 

Contact

Should you have any questions about our privacy practices or this Privacy Policy, or if you would like to exercise any of the rights available to you, please contact email us at: admin@candidateconsult.com or contact us at 610 E Zack St, 110-4323 Tampa FL 33602

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© 2025 by Candidate Consult Co.

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